Join us on Wednesday, October 6th 2021 at 6:00 PM for the Concordia Greenhouse Annual General Meeting! This year we will be holding our AGM virtually via Zoom, and you can register at this link:

https://us02web.zoom.us/meeting/register/tZYpc-uhqDMrH90d99MxJXUMHMsrgCfiR8q0

At this meeting there will be presentations of:

-Financial statements for 2020-21, 2021-22 budgets
-Reports from collective members and working groups
-Elections for the Board of Directors (see the application form below)
-A raffle of house plants and house plant gear!

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BOARD OF DIRECTORS APPLICATION

Our board members have a unique opportunity to help move the mission of the Concordia Greenhouse forward, a hub of urban agriculture activity and projects in the heart of downtown Montreal and a pivotal organization among others in the Concordia community.

Take a look at our board application, linked below, and become a part of the dynamic team that runs this special place in the heart of the downtown campus!

Applications must be received by Wednesday, October 6th at 5:00 PM.

https://drive.google.com/file/d/1-ML5kuoSkvCeQQKGuLGmY5tC__5P2ils/view?usp=sharing

Unfortunately due to unforeseen circumstances we have to postpone our Annual General Meeting. We sincerely apologize for any inconvenience this may cause, and will be publicizing the new meeting date as soon as possible.

Thank you for your understanding and your support. Individuals such as yourselves and communities you take part in are the life of our organization, and we hope to meet you at our next meeting.

Thank you so much for supporting the Concordia Greenhouse through out 2018-2019. We hope that you will continue to visit us for the remaining time in 2019, as well as in 2020. To see what we have been up too through out the past year check out our annual report! 

Join us on Thursday, November 21st from 6:30-8:30 PM for our 2019 Concordia Greenhouse Annual General Meeting! This year we will be holding our AGM at the Hive Cafe located on the Sir George Williams campus, 2nd floor of the Hall building (1455 Boulevard de Maisonneuve O).

At this meeting, there will be presentations of:
-Financial statements for 2019 and the 2020 budget
-Reports from collective members and working groups
-Elections for the Board of Directors (see the application form below)
-Vote on amendments to the Concordia Greenhouse Constitution

There will be free food, good company, and an opportunity to play an integral part in our organization by becoming a member of our board of directors! We look forward to seeing you there!

——–

BOARD OF DIRECTORS APPLICATION

Our board members have a unique opportunity to help move the mission of the Concordia Greenhouse forward, a hub of urban agriculture activity and projects in the heart of downtown Montreal and a pivotal organization among other in the Concordia community. Take a look at our board application, linked below, and become a part of the dynamic team that runs this special place in the heart of the downtown campus!

Applications must be received by Wednesday, November 20th at 5:00 PM.

https://drive.google.com/file/d/1-ML5kuoSkvCeQQKGuLGmY5tC__5P2ils/view?usp=sharing

Hours: 20 hours/week until end of December 2019, then 25 hrs/week as of Jan 1st 2020   

Start date: November 28, 2019 

Pay rate:  $17/hour 

About the Concordia Greenhouse

The Concordia Greenhouse Project is a collectively run, consensus-based, non-profit organization. It uses the Henry H. Hall Building rooftop greenhouse as an all-organic space geared towards community, education and sustainable horticulture. The Greenhouse is a year-round green space that hosts workshops, projects and events raising awareness around food issues and alternatives to mainstream consumerism. 

We aspire to strengthen the urban agriculture movement at Concordia University, and in Montreal by growing local produce using ecological practices, providing experiential learning opportunities through volunteering, internships and jobs, and networking with other like-minded individuals and organizations.

RESPONSIBILITIES AND TASKS

Accounting and Financial Management

• Manage and oversee general accounting cycle
  • Prepare financial statements, trimesterly reports and forecasts
  • Monitor budgets, cash flow and financial reports
  • Manage and complete deposits, as needed
  • Monitor expenses, including replenishing petty cash on a monthly basis
• Strengthen and develop internal financial accountability framework
  • Provide financial training for staff/collective members, and board of directors (BOD), as needed
  • Support collective members with their budgets, as needed
  • Participate in the finance committee
  • Report overall financial picture to staff/collective on a monthly basis, or as needed
• Payroll processing
  • Review, approve and transmit payroll to external payroll company
  • Maintain payroll schedule, according to predetermined pay periods set out by the external payroll company

• Prepare SAGE 50 files and other documents as required for annual financial review, and related reports 
  • Manage internal controls, related reports and procedures
  • Liaise with external accountant and various federal and Quebec agencies, as required
• Prepare documents for year-end reports and declarations
  • Liaise with external accountant and government agencies, as required

• Maintain yearly insurance status

Bookkeeping

• Full-cycle accounting using Sage 50 software
  • Code source documents – invoices, receipts and payroll records to the appropriate revenue, expense, asset and liability accounts
  • Record transactions in journals and the general ledger for accounts payable, accounts receivable and payroll
  • Reconcile asset accounts on a monthly basis
• Maintain internal financial records
  • Bank statements, internal AG account transaction details and PayPal account 
  • Manage budgets and cash flow statements, including financial projections
  • Prepare trimesterly or quarterly financial reports for staff, and the board of directors
• Annual budget creation
  • Facilitate the creation of the annual budget with input from project coordinators
  • Propose draft budget for collective and BOD review
  • Present budget and financial statements at annual general meeting

Fundraising

• Research and apply for grants relating to programing, infrastructure repairs and other projects, as required
• Support staff and  BOD members in fundraising efforts
• Coordinate organization-wide fundraising strategies

Collective Member Duties

• Attend and participate in collective meetings
• Provide regular updates to collective and BOD
• Supervise Greenhouse space during school semester opening hours (at least 1 shift/week)
• Support other staff in the Greenhouse, as needed
• Contribute to maintaining a clean and safe environment
• Contribute to institutional memory and training guidebook by maintaining clear documentation of the position
• Ensure production space is clean, organized and stocked
• Participate in project consultations, as needed

QUALIFICATIONS

• Minimum 1 year of experience with bookkeeping, payroll, or related fields
• Formal studies in accounting or finance, an asset
• Experience with accounting software (SAGE 50, an asset)
• Proven experience with fundraising and grant-writing
• Knowledge of not-for-profit financial management and structure
• Experience and interest in non-hierarchical group decision-making and governance
• Bilingualism (English/French), an asset
• Familiarity with the Concordia Greenhouse and the organization’s mission and mandate

ATTRIBUTES

• Strong organizational and time management skills

• Excellent communication skills; ability to communicate complex financial information in easy-to-understand language
• Detail-oriented, professional and punctual
• Ability to work efficiently in a self-directed and dynamic work environment

To apply, please send your CV and cover letter to our hiring committee at congreenhousehr@gmail.com by, November 22nd 2019 midnight. Please note that only those being considered for an interview will be contacted. Interviews will take place on November 25, 2019 . The selected candidate will be expected to begin training the week of November 28, 2019.

EMPLOYMENT EQUITY

The Concordia Greenhouse recognizes and welcomes the contributions that individuals who identify as members of marginalized communities bring to our organization. We encourage, among others, Indigenous people, people of colour, disabled people, people identifying as LGBTQIP2SAA, women, formerly incarcerated or institutionalized people, immigrants and people from working class backgrounds to apply. We also understand that applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. We are committed to creating an organization as diverse as the communities we serve.

Please indicate clearly in your cover letter that you would like to be considered for Employment Equity by including the phrase “I would like to be considered for Employment Equity”. Please note you do not need to disclose your reasons for applying for Employment Equity.

The Concordia Greenhouse re-opens its doors this September 3rd, our atrium space and herbal tea kitchenette is accessible to students and the public from 11am-5pm, Monday-Friday during the academic year between September 3, 2019 – April 9, 2020.

The greenhouse will be hosting an opt-out period from Tuesday, September 17th to Monday, September 30th, along with other Fee Levy groups on campus.

To find out more why Fee Levy groups exist at Concordia, please visit: http://concordiacommunity.org/

How to opt-out: You can opt-out at the greenhouse during the week between 11am-5pm by appointment by contacting Andrea Reichert at concordiagreenhousefinances@gmail.com, or Paul Fournier at houseplants@concordiagreenhouse.com to make an appointment during the period of Sept. 17th-Sept. 30th inclusively. Please note, availabilities for appointments are limited, so email least 3 days in advance of your requested visit. If the appointment is a no-show by the person requesting the opt-out, another appointment will not be prioritized for that person. For the Concordia Greenhouse, the Undergraduate Fee Levy paid by undergraduate students is 0.24$/credit. You must bring your student ID card and student account record (you can show your up-to-date number of credits on your myconcordia.ca account via your laptop or mobile device; by using a computer on-site at the fee levy group; or, if you wish, by print out).

While all of the fee levy groups are working to ensure that students wishing to opt-out may do so, fee levy group staff and volunteers will not tolerate disrespectful treatment from students who are opting-out. This includes, but is not limited to, racist, sexist, misogynist, homophobic, transphobic, ableist, and classist, or aggressive or inappropriate behaviour or comments and actions at any time, and they will be asked to leave the premises.

Members of the greenhouse hope that we can all collaborate together to make Concordia more accessible, and the greenhouse has been working to get its major renovations to make it a safe, functional and truly accessible space for years to come, and truly hopes that students, professors, staff and the public will support us in our efforts to become a more inclusive and accessible, research-focused and publicly-relevant space.

The Common Opt–Out Events (with many fee-levy groups present at once in one location) will be on Wednesday September 18th downtown on the SGW campus, and Thursday September 26th at Loyola campus. Further details on times and locations will be posted on the concordiacommunity.org website.