Now Hiring: Outreach and Administrative Coordinator

Outreach and Administrative Coordinator

Hours: 25 hours/week

Pay rate:  $17/hour

About the Concordia Greenhouse

The Concordia Greenhouse is a collectively run, consensus-based, non-profit organization. It uses the Henry H. Hall Building rooftop greenhouse as an all-organic space geared towards community, education and sustainable horticulture. The Greenhouse is a year-round green space that hosts workshops, projects and events raising awareness around food issues and alternatives to mainstream consumerism.

We aspire to strengthen the urban agriculture movement at Concordia University and in Montreal by growing local produce using ecological practices, providing experiential learning opportunities through volunteering, internships and jobs, and networking with other like-minded individuals and organizations. The Concordia Greenhouse seeks to be a place of employment for highly self-motivated individuals passionate about urban agriculture and food security.

About City Farm School (CFS)

CFS is an initiative of The Concordia Greenhouse to develop partnerships and expertise in urban agriculture on the island of Montréal all through offering workshops and internship placements on small-scale, organic, urban agriculture.


OUTREACH postion ( approx 10 hours a week)

  • Responsible for the greenhouse website and social media for the greenhouse and assist with social media for projects as needed
  • Create and distribute weekly newsletter
  • Recruit and train concordia undergrad social media interns
  • Graphic design work as needed
  • Workshop booking in the greenhouse
    • One free workshop a week during the school year
    • Two “5 a 7” space bookings per week during the school year
    • Photoshoot and other miscellaneous bookings (whenever available)
    • Correspondence and booking of greenhouse tours (as needed)
    • Other public events / workshop booking and planning as needed
  • Outreach campaign to target new users to become involved in the greenhouse
  • Conduct a user feedback survey

ADMIN (approx 10 hours a week)

  • Human Resources work – policy creation, trainings for staff and BOD, conflict management as needed
  • Manage and organize online internal communication platforms
  • BOD Liaison and recruitment of new members
  • Bottom line annual visioning and programing meetings
  • Responsible for planning of AGM and annual reports
  • Act as representative for all Concordia committees (Fee Levy Association, Concordia Food Policy etc)

FUNDRAISING (approx 5 hours a week)

  • Research and apply for grants related to programing, infrastructure repairs and others as need
  • Support staff and  BOD members in fundraising efforts
  • Coordinate organization wide fundraising strategy

Collective Member Duties

  • Attend and participate in Collective meetings
  • Provide regular updates to collective and BOD
  • Supervise Greenhouse space during school semester opening hours (at least 1 shift/week)
  • Support other staff in the Greenhouse, as needed
  • Contribute to maintaining a clean and safe environment
  • Contribute to institutional memory and training guidebook by maintaining clear documentation of the position
  • Ensure production space is clean, organized and stocked
  • Participate in project consultations, as needed


  • Strong ability to network and develop partnerships in a professional manner
  • Proven experience with fundraising and grant-writing
  • Experience working in human resources and with conflict resolution
  • Proficiency with graphic design, social media, promotions
  • Knowledge of urban agriculture, food politics, the sustainable food movement and issues related to food security, especially in Montreal
  • Ability to facilitate non-hierarchical group decision-making
  • Familiarity with the Concordia Greenhouse Project and the project’s goals an asset
  • Bilingualism (French/English)
  • Familiarity with Concordia networks and communities an asset


  • Exceptional problem solving skills
  • Strong organizational and time management skills
  • Willingness to adapt to diverse challenges and troubleshoot issues that arise
  • Excellent communication and interpersonal skills
  • Ability to create and build positive relationships with a wide variety of people and to invite and incorporate feedback
  • Familiarity with Montreal’s urban agriculture landscape
  • Understanding of how race, class and ableism relate to the local, organic food movement
  • Ability to work efficiently in a self-directed, changing and dynamic work environment
  • Punctual, professional and detail-oriented
  • Excellent oral and written communication skills
  • Ability to work efficiently in a self-directed and dynamic work environment
  • Strong organizational and time management skills


The Concordia Greenhouse recognizes and welcomes the contributions that individuals who identify as members of marginalized communities bring to our organization. We encourage, among others, Indigenous people, people of colour, disabled people, people identifying as LGBTQIP2SAA, women, formerly incarcerated or institutionalized people, immigrants and people from working class backgrounds to apply. We also understand that applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. We are committed to creating an organization as diverse as the communities we serve.


Please indicate clearly in your cover letter that you would like to be considered for Employment Equity by including the phrase “I would like to be considered for Employment Equity”. Please note you do not need to disclose your reasons for applying for Employment Equity.




To apply, please send your CV and cover letter to our hiring committee at by Monday, September 17th, midnight. Please note that only those being considered for an interview will be contacted. Interviews will take place on Thursday September 20th.  The selected candidate will be expected to begin training the week of September 24th.


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